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SCOUTS WA ADVENTURE CENTRES 

TERMS AND CONDITIONS  

It is the responsibility of each hiring group, including members of Scouts WA, to ensure that all group members understand and follow the Adventure Centre rules and procedures. 

GROUP LEADER RESPONSIBILITIES 

Each group must have a competent leader (the “Group Leader”) * in charge to liaise with Adventure Centre staff. The Group Leader is responsible for group members’ supervision at all times. The Adventure Centre staff may instruct, lead, demonstrate or assist in any activity, but the Group Leader is deemed to be responsible for overall group supervision, behaviour and first aid requirements. 

*If the group is a Scouts group, under 18years of age, the group must appoint a Group Liaison, to be responsible for the group complying with terms and conditions.  

The Group Leader/Liaison contact details must be provided to the Adventure Centre team, prior to check-in.  

TERMINATING THE OCCUPANCY 

Scouts WA Adventure Centres reserves the right to terminate the occupancy without notice for; 

  1. Breach of the General Conditions for Hire. 
  1. Breach of Terms and Conditions; or  
  1. In the reasonable opinion of Adventure Centre Management, continuing the stay could cause damage may be caused to persons, Adventure Centre property or the environment. 

If the occupancy is terminated for any of these reasons, Scouts WA Adventure Centres may at its discretion, retain all fees paid by the Group. Additionally, breach of these conditions means all outstanding fees owed by the Group shall be immediately payable unless Management states otherwise.  

Adventure Centre staff are empowered to act as may be deemed necessary, to ensure proper conduct and compliance with terms and conditions are maintained at Scouts WA Adventure Centres.  

Termination of the occupancy by Management will not prejudice any rights the Centre may have against the Group for damages or otherwise. 

SCOUTS WA INSURANCE 

Public Liability:               $50 million. 
Products Liability:           $50 million. 
The Scout Association of Australia – Western Australian Branch (Scouts WA) 

RELEASE AND INDEMNITY 

In consideration of Scouts WA Adventure Centres’ accepting the Group’s booking the Group agrees to: 

(i) Release and forever discharge Scouts WA Adventure Centres, Scouts WA, their respective directors, officers, and agents from all claims arising from, or in connection with, its stay at Scouts WA Adventure Centres, or participation in any activity on site. 

(ii) Indemnify and hold harmless Scouts WA Adventure Centres, Scouts WA, their respective directors, officers, and agents to the extent permitted by law in respect of any claim by any person including but not only a member of the Group arising as a result of or in connection with the Group’s use of our Adventure Centres or participation in any activity on site. 

In this clause “Claims” means and includes any action, suit, proceeding, claim, demand, damage, penalty, cost or expense however arising (including negligence, trespass to the person or for breach of implied terms in the sale of services under section 74 of the Trade Practices Act (Cth) 1974). 

By submitting your booking, you are agreeing to all the terms and conditions listed in these terms and conditions. 

SCOUTS WA ADVENTURE CENTRE RULES AND PROCEDURES: 

ACCOMMODATION: 
If staying overnight, patrons should bring a sleeping bag, blankets, pillow, bed linen (single fitted sheet), towel, toiletries, a torch and any other personal needs. If you have a kitchen booked as part of your accommodation, please bring your own tea towels.*  

*If this is not possible, please advise Adventure Centre team upon booking, and they will endeavour to find alternative equipment. 

For health and safety reasons, the number of group members sleeping in a room must not exceed the number of beds in the room. Removal of mattresses from beds is not permitted. 

ARRIVAL/DEPARTURE: 

Groups may not enter the Adventure Centre prior to their allocated Check-In time. 

All groups are required to clean and vacate their facilities by the arranged time on their booking summary. 

Groups must check in at reception, upon arrival, and notify reception if leaving the site. This is for all groups safety and security.  

BOOKINGS: 

Accommodation Bookings: 

Building accommodation is a minimum of two nights. Except when it is a long weekend, during which three nights is the minimum booking.  

This policy does not apply to most tent campsites. 

At Scouts WA Adventure Centre – Manjedal Chris’ Corner Camp Kitchen must be booked with Chris’ Corner Campgrounds, likewise the Lair Kitchen and Lair Campgrounds. Other buildings in these areas are optional and may be booked by other groups. 

Minimum charges apply to all bookings. 

Bookings will not be confirmed until the deposit has been paid. 

Payments are only accepted by EFT/Direct deposit or Credit Card. We do not accept cheques or cash payments. 

Deposit Invoice: 

Once a booking has been created and the deposit invoice has been generated, payment for the deposit invoice (50% of the total invoice balance) is due within 5 days. Non-payment or late payment of deposit will result in the booking becoming void. 

Final Invoice: 

An invoice for the final balance will be issued 21 days prior to Check-In and must be paid no later than 7 days before Check-In. If you wish to generate and pay your final balance invoice early, please contact sitecoordinator@scoutswa.com.au 

Non-payment of the final invoice will lead to the booking being cancelled. If a booking is cancelled, property access will be denied, and any deposit previously received will be subject to forfeiture. 

Activity and Equipment Bookings: 

Your preferred activity and equipment bookings are subject to availability. If they are not available, Adventure Centre staff will contact you to discuss alternatives. For all activity enquiries please email activitiesmanager@scoutswa.com.au 

Equipment available for hire must be returned in the condition prior to use or you will be subject to additional charges. 

All groups participating in self-facilitated activities at Scouts WA Adventure Centres such as the Blind Trail, Confidence Course, Challenge Zone, Swimming, and other such activities agree to do so in the safest possible manner and take all due care required and agree to provide suitable and capable individuals to run these activities. Groups agree not to hold Scouts WA Adventure Centres liable for any incidents or injuries that may occur as a result of participating in these activities. 

Booking Variations: 

You may make changes to your booking with no penalty if the booking was made more than 21 days in advance and the final balance invoice has not yet been generated. Changes can be made via the link provided immediately after making a booking, or via the link or booking summary emailed to you. Variations can also be made by contacting Scouts WA Adventure Centres. An administration charge will be incurred to cover the cost of roster changes and staff wages, if you wish to make changes to a short notice booking (generated 21 days or less prior to check-in). Please contact sitecoordinator@scoutswa.com.au to make changes. 

Cancellation Policy: 

No refunds will be given on deposits, or any other amounts paid. Please note this means that your deposit for one building will not be credited to your booking if you decide you no longer need that building.  Cancellation of your booking within 7 days of your check in, will require all outstanding invoices still being paid in full.  No credit notes will be issued. 

CATERING: 
Scouts WA Adventure Centre – Manjedal offers a catering service, delivering variety that will please all tastes and quality service at an affordable price. Dietary requirements are respected. For more information, please contact activitiesmanager@scoutswa.com.au 

Groups that choose to use non-Adventure Centre catering services will be responsible for the caterers’ accommodation and / or day visit charges. 

CLEANING: 

All Scouts WA Adventure Centres’ are “self-clean” facilities, requiring groups to clean the buildings, both during their stay and before departure. Please leave your chosen facilities exactly as you found them. This policy allows Scouts WA Adventure Centres to keep accommodation costs to a minimum. 

Cleaning instructions are provided in each facility. Adventure Centres will supply mops, mop buckets, brooms, scrubbing brooms and dustpans, as well as garbage and recycling bins.  Groups are responsible for bringing other materials such as cleaning agents and kitchen bin bags.  Scouts WA Adventure Centres will also supply basic bathroom requirements such as toilet rolls, and hand wash.  Groups are advised to bring their own hand drying supplies. 

If you do not clean the facilities, prior to your departure, a fee of $5 per person per night will be invoiced.  

If you wish to book cleaning as part of your stay, please discuss with the Adventure Centre team upon booking.  

EMERGENCY PROCEDURES: 

Emergency procedures are contained in the Site Induction booklet. Evacuation plans are posted in all facilities on site.  

FOOD AND DRINK: 

Food and drink are prohibited in building accommodations. These items should only be consumed in dining rooms, BBQ shelter areas or outdoors. 

GROUP LEADER RESPONSIBILITIES: 

Group leaders must ensure that: 

  • They are familiar with and understand the Adventure Centre Site Induction Plan contents. 
  • Campers under 18 years of age have received appropriate consent from their parent or guardian before attending a Scouts WA Adventure Centre. 
  • Each camper has completed a health and medical record sheet (to be kept by the Group leader in a register). 
  • A complete list of patrons’ names is provided to Scouts WA Adventure Centre administration prior to arrival on site. 
  • All visitors have been advised of Scouts WA Adventure Centres’ safety briefing and general conditions of hire. 
  • Safety issues associated with self-led off-site excursions are identified and any necessary precautions are taken. 
  • Patrons under 6 years old do not sleep on top bunks. 
  • Adventure Centre facilitators and management are advised of any camper medical conditions or behaviour that may arise and put others at risk, including special needs visitors. 
  • All members act appropriately and respect each other, each other’s property and the environment. 

CHILD PROTECTION AND SAFEGUARDING  

  • Scouts WA staff and volunteers follow the ‘two adult rule’ meaning no adult will be alone with a minor under the age of 18 years old. It is our recommendation that all visitors and groups also follow this rule, whilst on site.  
  • Scouts WA maintains the right to report any suspected abuse, exploitation, harm, or other breach of the child protection policy to the relevant authorities.  
  • All visitors must sign in at reception upon arrival, and confirm they understand the Visitors Induction guide.  
  • If you have any questions relating to Scouts WA’s Child Protection and Safeguarding please contact the Quality and Incident Coordinator ilo@scoutswa.com.au  

MANAGEMENT: 

The Caretaker lives on site at each Adventure Centre 

In case of emergency please alert the Caretaker and refer to the Site Induction Manual relevant for the Adventure Centre you are at. 

PROGRAMMING: 

Upon request, Scouts WA Adventure Centres can create a full program for your group to suit your group’s requirements, considering the number of persons, ages, abilities, expectations, as well as your desired price range. Please contact to find out more. 

PROPERTY: 

Groups are only permitted to access the buildings and sites that they have been allocated. 

Misuse or damage of Scouts WA Adventure Centre property is prohibited. All breakages and losses must be reported to Management or the site Caretaker. Adventure Centre staff and Scouts WA take no responsibility for any loss or damage to customers’ personal property. 

Firearms and pets are also prohibited. 

Camper vans, trailers and mobile homes are only permitted on Scouts WA Adventure Centres – Vasse and Gilcreek by prior arrangement. Please discuss your request for this at the time of making your booking by emailing sitecoordinator@scoutswa.com.au or calling 08 9525 1210. 

SMOKING AND ALCOHOL: 

All buildings and lands are designated smoke free zones. 

Alcohol may only be consumed with prior written approval from the Scouts WA Adventure Centre Managers. 

VEHICLES, BICYCLES AND WALKING: 

Access to and from Scouts WA Adventure Centres will be by vehicle, however, during your stay, access around our sites should be via bicycle or walking. The maximum speed limit at Scouts WA Adventure Centres’ is 20 KM on the main driveways and 10 KM around the campgrounds due to road degradation and pedestrian/cyclist safety requirements. 

Parking is strictly at the owner’s risk and is only available in designated areas. 

Vehicles and parking are prohibited where a sign indicates ‘No Parking’, ‘No Access’, ‘No Vehicles Beyond This Point’ or ‘Keep Clear’. 

WILD ANIMALS: 

Care and common sense should be taken when approaching wild animals. 

GOVERNMENT MANDATES: 

In the event of a Government Mandate, Scouts WA will follow government directions. Your group will be provided as much notice regarding changes, as possible.  

It is up to each group to manage and enforce the current government requirements, which may include hygiene and social distancing, for all members of their group while at a Scouts WA Adventure Centre.